The development of draft Rules for the organization of custody, acquisition, registration and usage of documents of the Archive Fund of the Russian Federation and other archival documents in state government bodies, local government bodies, government agencies and municipalities is based around a centennial timeline of research experience in Russia. The history of development of organizations’ archives rules, main trends and different periods are analyzed.

Aspects of hybrid cases managing in office work and theirs acquisition, custody and registration in the organizations’ archives are considered. The research concerning the development of draft Rules for the organization of custody, acquisition, registration and usage of documents of the Archive Fund of the Russian Federation and other archival documents in state government bodies, local government bodies, government agencies and municipalities have been executed in the framework of the Research and Development Plan (R&D) based on state assignment of The Federal Archival Agency.

The process of digitalization of society and state affects the electronic document flow adoption. In this context the draft law on amending a number of legislative acts of the Russian Federation with regard to the introducing concept of converting electronic documents and creating duplicate documents is considered. The provisions of the bill are seen in terms of their close relation to records management and archive administration. In conclusion the need for taking into account the current version of the document while developing draft regulatory and methodological documents in related issues even in case of law non-acceptance is indicated.

The development (creation history, contents and actuality) of ISO 30300 series, Management Systems for Records in the space of two years is presented. The evolution of the amended standards of ISO 30300 series for systemic change decision on analogic national standards adopted in Russian Federation are analysed. Because of the general structure, the changes in ISO 30301 Information and documentation – Management systems for records – Requirements and ISO 30302 Information and documentation – Management systems for records – Guidelines for implementation were, in particular, elaborated. In conclusion, the reasons for advisable revision of national standards adopted in Russian Federation are proposed.

The current state of appraisal regulatory framework for documents created in Federal executive bodies and subordinate higher education organizations activities is considered. The storage sampling problems are analyzed against the backdrop of electronic document flow. Some solutions to retention period review for electronic documents created in intensive documenting process results from practical implementation of information technology in higher education are offered.

The evolution of the municipal administration system in the Oryol province and oblast is presented. The main aspects of documenting the management activities of the Six-member Duma and the Oryol city council of people’s deputies are analyzed. The content of archival fonds for local government affairs of the XVIII – late XX centuries is revealed.

The legislative norms, moral and ethical principles that affect the selection and inclusion of archival documents in the documentary publication, the peculiarities of their commenting and presentation as part of the publication along with other documents are analyzed. The issues related to the protection of the intellectual rights of archaeographers are also considered. The theme is topical nowadays due to the preparation of ”Methodological recommendations for the publication of archival documents in printed form“ by VNIIDAD.

Computer application and Internet caused revolutionary changes in document management. Further development intensified the need for new technologies based on artificial intelligence. The influence of technical innovations on document management and possible perspectives when using artificial intelligence technologies are considered.

The purpose of the risk management goal in the digital transformation of the documented areas of activity of the organization is disclosed. The risk alternatives recommended by the International Risk Management Center (IRGC) are identified within the records management policy. The types of risks that prevent the confirmation of legal obligations related to information created, received and stored as evidence and an asset are listed. An example of the cost of functions that entailed direct costs for the development, turnover, protection during the receipt, use, processing and storage of records is presented. The cycle of key processes in the asset management system of documented areas of activity is deanonymized. The contours of the profile perimeter are installed to ensure the safe storage and control of access to documented information based on the consolidated list of cases. There is a risk-determinant associated with the inventory of the paper parameter of the use of the document carrier (files) of an unacceptable risk rating in case of their loss and compliance with the standards of operational storage.

The General Data Protection Regulation (GDPR) and the Data Protection Act 2018 forming data protection law and setting the rules for data privacy in UK are analyzed. The obligations placed on the organizations by data protection law giving individuals control over their personal data (right to erase, right to rectification, right to data portability etc.) are considered.